The Complete Guide to Getting More
Google Reviews in 2021

A complete guide to managing Google reviews, getting more Google reviews from customers,
and reputation management.

Google reviews are crucial for getting discovered in search results and building trust with potential customers. In this guide, we’ll break down how you can get Google reviews, manage and respond to them and use the power of social proof to grow revenue.

In this guide, we’ll cover the following topics.

Complete Guide To Getting More Google Reviews
Chapter 1

Google Reviews explained

Here’s why Google reviews matter for
your business.

Google Reviews explained

Why are Google reviews important?

Google reviews are important for one simple reason: your customers trust them. Studies show that 92% of consumers read online reviews before visiting a business. Google reviews have the most impact because people turn to Google more than any other search engine or review site.

How Google reviews help with search rankings?

Google reviews help you rank higher in search results in two different ways.

  • 1.Google trusts your customers
    Google trusts reviews because they want to give their users the best and most relevant search results. Reviews show the authentic opinion of your customers. If there are thousands of people giving you 5-star reviews, chances are that your team is delivering great services — and Google responds by making sure you’re showing up whenever customers make relevant searches.
  • 2.More reviews means more information for Google’s algorithm
    Google also aims to give searchers relevant information. When a customer review contains relevant keywords about your business (“Awesome estate planning!”), it will help Google better understand the kinds of services that you provide. According to Moz, review signals make up 15.44% of your local search ranking.
More Reviews Means More Info For Google Algorithm

How Google reviews impact your clickthrough rate

If Google users search for something like “dental practice near me”, they’ll see something that looks like this.

Google Reviews Impact Clickthrough Rate

This is the local map pack. Businesses with a higher overall star rating tend to see up to a 35% higher click through rate within these results. That means more traffic from your website and more attention from potential customers.

The local map pack shares data with the Google Maps app. When customers are looking for directions for local businesses, they’ll see the same information.

How can I appear in Google Maps?

The top three listings in the Google local map pack are a coveted position. By taking the right steps, you can increase your chances of getting discovered in these results. Here are three tips to help you get started.

  • Ensure your Google My Business information is up-to-date and accurate
  • Ensure your Google My Business location information and content details (including name, address, and phone number) are consistent across all other sources including listings sites like Yelp and your own website
  • Have up-to-date reviews with timely responses from your team

Want to learn how to set up your Google My Business account and get more reviews? We’ll share some more tips and tricks later in the article.

Chapter 2

How to get more Google reviews

Let's talk about how you can get
more Google reviews for your
business.

How To Get More Google Reviews

How to leave a Google review
(step-by-step process)

Before we dive into tips on collecting more Google reviews for your business, let’s go through the process of how customers can leave reviews from a desktop or mobile device.

Desktop Icon Desktop

Step 1Find your Google My Business profile. Usually, your customer will need to type in your business’s name and the city that you’re located in into the Google search bar.

Step 2Next, click the “Write a Review” button on the bottom right side of the screen.

Write A Review Button Is Located At Bottom Of Screen

Step 3A pop-up titled “Rate and Review” will show up on your screen. Leave a star rating, a description, and a photo (the description and photo are optional).

Rate And Review Popup

Step 4Click “Post”.

Mobile Icon Mobile

Step 1Open the Google Maps app.

Location Icon

Step 2Type the business name in your search bar.

Type Business Name In Search Bar

Step 3Click on the business, then click on the tab labeled “Reviews”.

Business Information Tab

Step 4Add a star rating in the section labeled “Rate & Review”, then leave a description (optional).

Rate And Review Section

Step 5Click the “Post” button.

Software like Birdeye can reduce these steps for your customers. Birdeye uses deep-linking to take customers right to your Google My Business page, ensuring that you get more reviews.

How can I get Google reviews for my business?

Want to get started collecting more reviews for your business? Follow these three tips for the best results.

Timing is everything.

Make sure that you send review requests to your customers on the same day as their purchase. The longer you wait, the more the customer’s memory fades and the less likely they are to leave a review.

Keep it simple.

Your customers are busy people who lead busy lives. If the process of leaving a review requires too many steps, they probably won’t do it. That’s why businesses that ask for reviews in-person typically don’t see results. Most customers happily agree, then forget about it as soon as they walk out the front door. Luckily, there’s an easier way: sending review requests through email and SMS. All your customers have to do is click a link and leave a review.

Empower your employees.

If your employees are spending face-to-face time with customers, allow them to send review requests via text and email. If customers have a personal relationship with the employee, they may be more inclined to leave a review.

3 things to avoid at all costs

Some businesses resort to the following tactics to collect reviews. We strongly recommend that you avoid them at all costs. Doing any of the following will lead to a penalty in your search rankings and may even cause your business to be de-indexed from Google entirely.

Do not provide incentives

Providing incentives to customers for reviews is against Google’s policies. Google believes that incentives bias your reviewers and prevent them from giving honest depictions of their experiences. If you’re discovered doing this, you will be penalized in your search rankings.

Don’t gate your reviews

Avoid review gating — the practice of selectively soliciting reviews from customers who you’re absolutely sure will leave a positive review. Not only is this against Google’s policy, but this strategy might also just end up hurting your online reputation. When you’re being this selective, you might miss out on asking customers who would be happy to leave a good review.

Don’t ask employees to leave reviews

Don’t ask for reviews from current or former employees. According to Google, these reviews are likely to be biased and do not represent the true customer experience.

How do you politely ask for a review?

Wondering how you can solicit reviews from your customers? Here’s an email template that you can use.

Subject Line: How Was Your Experience?

Thank you for choosing us! Please take a moment to leave us a review. Your responses will help us serve you better in the future.

Here’s a template that you can use for sending review requests via text. We’ve found that keeping it short and sweet usually gets the best results.

Hi [Customer Name], please provide your feedback by clicking the link. Thanks!

Of course, you want to make sure that both of these review requests include a short link to your Google My Business profile. Remember, the easier the process is for customers, the more reviews you’ll get.

‘Google My Business’ explained

In order to get Google reviews, you’ll need to claim your Google My Business (GMB) profile. Your GMB profile will show up when someone searches for your business’s name on search engines. It looks something like this:

Google My Business Knowledge Panel

There’s one big reason why Google My Business matters: SEO. Google My Business is crucial for getting your business discovered by new customers. According to Moz, Google My Business is the single-largest factor determining your business’s local search ranking.

Corporate knowledge panel

If your business is a corporation with a number of locations, you may see a Corporate Knowledge Panel for your business. This should be claimed and managed by your corporate marketing and brand teams. This panel does not include Google Reviews. It looks something like this:

Corporate knowledge panel

In addition to the Corporate Knowledge Panel, each of your individual business locations will be able to operate and manage a local knowledge panel tied to a Google My Business account.

At the corporate level, it’s important to ensure these multi-location GMB accounts are set up with consistency and strict guidelines for management. Local location managers should be empowered to ask for and respond to the reviews for their location, and should partner with the corporate team to ensure that their location’s Google My Business account is in tip-top shape.

Optimizing your Google My Business profile for more reviews

The more you optimize your Google My Business profile, the better your chances of ranking high in search results. This in turn, helps you get more organic reviews from customers. So let’s talk about how you can optimize your Google My Business.

Step 1: Claiming Your Business profile
If your business has been around long enough, you can find your listing with a simple company name search. Once you find it, all you need to do is claim the profile. Check out our guide on setting up/claiming your Google My Business profile for more details.

Step 2: Updating Your Business Information
Now that your Google My Business account has been claimed, you can start adding information to your profile that will help more customers discover your business. You can optimize profile to make it more appealing to prospects and customers and get more reviews. For more information on this, check out our complete guide to Google My Business.

How to shorten your Google My Business URL

Google allows businesses to create their own custom short URL for their Google My Business profile. Having a custom short URL makes it easier to share your business profile on review requests, in-person, and on marketing materials. Here's a step-by-step guide on how to get a custom short link to your Google My Business page.

Step 1 – Sign in to Google My Business.

Step 2 – If you have a multi-location business, open the location you wish to create a short name for.

Google My Business Multi Location Tab

Step 3 – Step 3 – From the menu on the left, click Info > Add profile short name. If this feature is available, you should see this in the box under “phone number”.

Add Profile Short Name

Step 4 – Enter your short name. Your short name can be anywhere between 5-32 characters.

Google My Business Short URL

Step 5 – Click Apply. Your short name will show as pending. It will show on your business profile when it’s approved.

Now, let’s take some time to answer a couple of common questions about collecting Google reviews.

How many Google reviews does my business need?

More than the competition. The more reviews you have, the merrier. As we said earlier, review quantity is a factor in determining your local search ranking. Businesses with 1000s of reviews have a much better chance of ranking high in Google search results than competitors with just a handful.

Can I write a review without a Google account?

It is no longer possible to write a Google review without a Google account. Before 2018, it was possible to leave an anonymous review. However, the policy led to understandable frustration among business owners. There was no way to tell if an anonymous review came from an actual customer or a competitor who was playing dirty.

Google has taken strides in the past few years to ensure that the reviews posted on its platform are representative of actual customer experiences. Judging by how much Google reviews are valued by customers, the efforts have paid off.

How to get new Google reviews manually

If you’re someone who prefers to do everything yourself, that’s great. All you need to do is find a custom short link to your business’s review page on Google, then send that to your customers via email or SMS. This makes it convenient for your customers to write a review — all they have to do is click the link.

How to automate getting Google reviews

Your team is already swamped with different projects. Sending review requests to all your customers manually at the end of every business day can be a time-consuming process. It’s a lot of work to add on for your employees.

This is why we recommend that you automate the process of getting reviews. Let review generation be part of your business just like sending invoices.

Experience Marketing software can take care of the whole process for you. Birdeye, for example, uses deep-linking to route customers directly to the Google review form in a single click. This makes the process of writing a review even easier than not writing one — especially when the customer is happy with their experience and likes your business. Birdeye takes care of this process for Google and over 150 other review sites.

Birdeye is fully integrated with Google, so every step of the review collection process is automatic. In fact, Birdeye is one of the few companies integrated directly with Google's private API, which makes the collection process easier and review load times faster.

Chapter 3

Manage Google reviews

The story isn’t over when you get new
Google reviews. Let’s talk about how
you can manage your reviews and
make a great first impression on
potential customers.

Manage Google Reviews

How to respond to Google reviews

Customers are investing their time when they sit down to leave a review. It’s only fair that you acknowledge that effort by responding to these reviews in a timely manner.

Plus, Google review profiles with responses from the business tend to rank higher, and customers see it as a sign of trust. Proactive and professionally responding to negative reviews can be a great way to understand issues in customer experience and take immediate action. Let’s go through a few tips for responding to Google reviews.

  • 1.Sign in to your Google My Business account at business.google.com
  • 2.Click the three bars on the left-hand corner and select the location
  • 3.Click “Manage reviews”, then find the review you want to respond to
  • 4.Click “View and reply”, then type out a response.

For tips on responding to positive and negative reviews, check out our blog on responding to Google reviews.

How should businesses reply to positive reviews?

Here are a few tips for responding to Google reviews from happy customers.

Thank the customer for leaving feedback

A simple “Thanks for the kind words!” can go a long way. It’s an easy way to show your appreciation to loyal customers.

Encourage the customer to return

Let the customer know that you’d be happy to serve them again. This can motivate them to make repeat purchases.

Keep your response short

There’s no need to leave an essay here. Remember that customers don’t want to read long paragraphs anymore than you do.

How should a business reply to a negative review?

Responding to customers who are angry and frustrated is slightly trickier than thanking someone for leaving feedback. Still, a genuine, well-crafted, considerate response can motivate these customers to edit or delete their original review.

Take a deep breath

It’s important to remain objective and not get emotional in your review response. Even if all you do is ask them to contact you via phone, it’s better than getting drawn into an argument.

Respond quickly

Try to respond within the first 24 hours. If you wait too long to respond to a negative review, it might be too late to change the customer’s opinion.

Leave contact details

Take the conversation offline whenever possible. Not only does it speed up the resolution process, it also leaves potential customers with the impression that the problem was handled. Be sure to provide a phone number or an email address where the customer can contact you.

How do I know if I get a new Google Review?

If you’re aiming to respond within 24 hours, you need to know immediately when new reviews come in. Luckily, Google sends email alerts when you get new reviews. The email notification shows you the name of the reviewer, the star rating, and a short snippet from the review. It also includes a link directly to the review so you can leave a response.

What is a good Google review star rating?

While a 4.0 overall star rating is definitely not bad, there’s a little bit of room for improvement. Studies show that customers are more likely to trust businesses who have reviews that are in the 4.2-4.9 range.

However, an overall star rating that’s too high is not great for your business either. If customers see a perfect 5.0 star rating, they’re going to have some doubts whether all of your reviews are legitimate.

Why did my Google reviews disappear?

There are a few different reasons why your Google reviews might disappear. The first thing that you should consider doing is refreshing your Google My Business account.

How to refresh your GMB Account

  • Step 1Log in to your Google My Business account.
  • Step 2Open the Menu tab, then click “Info”.
  • Step 3Go to the address field and go to the Map icon.
  • Step 4Wiggle the map icon a bit, but make sure that it settles on the correct location.
  • Step 5Click “Apply”.

Check out our blog to find out other reasons on why your Google reviews might be disappearing.

When I receive a Google review, will it show up on search?

If a customer posts a Google review, it should show up in search results. While previously it was said that businesses needed at least 5 reviews to show up on search, we’ve seen businesses with just 1-2 reviews show up on search.

How can I promote my Google reviews in-person?

If you get a great Google review, you can promote it through Google’s Marketing Kit. This is a service that Google offers that allows you to print great reviews into stickers and posters.

Can I ask customers for reviews?

Yes! Google encourages businesses to solicit reviews from customers. Since these reviews are already publicly posted, you don’t need to ask the reviewer for permission.

Can I buy Google reviews?

No. Paying for Google reviews or giving incentives for writing reviews is against Google’s policy.

Is it illegal to buy Google reviews?

Yes. According to the Federal Trade Commission (FTC) Consumer Review Fairness Act it is illegal to buy reviews for your business.

Can I stop customers from writing negative reviews?

No. Trying to stop your customers from writing reviews is considered “review gating”. Remember, a few negative reviews can help your business, as they prove that all of your reviews are authentic.

Remember, a few negative reviews with timely and professional responses can help your business, as it proves that all of your reviews are authentic and highlights your dedication to customer service.

Can I share Google reviews on my website?

Yes! You can share your Google reviews on your website and social media. Since these reviews are already publicly-posted, you don’t need to ask the reviewer for permission.

Can I delete Google reviews?

No. There is no way that a business owner can delete Google reviews. We’ll go into more detail about this later in the article.

Can I disable reviews on Google My Business?

Unlike Facebook reviews, Google reviews cannot be turned off. There is no way that business owners can hide reviews from the public. Every Google My Business profile displays customer reviews.

If you’re getting hit by negative reviews, there are steps you can take to mitigate the damage to your business’s reputation. First off, respond to people who are leaving negative reviews and try to get to the bottom of the issue. Next, send review requests to all of your customers. After all, the customers who are most likely to leave reviews on their own are those who feel that they’ve had strong negative experiences. Soliciting reviews ensures that you’ll get balanced feedback that’s more representative of your customer base as a whole.

Can Google reviews be traced?

If your business gets a review that you feel might be fake, it can be tempting to try to trace the IP address. However, there is no way that you can trace a Google review. If you feel that you’re dealing with a fake review, consider taking the actions listed in the next section instead.

How to delete Google reviews

While you can’t delete a review, you can report it if you believe it wasn’t written by one of your customers:

  • Step 1Go to your Google My Business listing.
  • Step 2Find the review that you want to dispute.
  • Step 3Click the three vertical buttons on the right side of the review, then flag as inappropriate.
Delete Google Reviews

Still, it’s important to remember that there’s no guarantee that Google will actually delete the review. If you see a review that you believe is fake, we recommend leaving a strong but polite response.

How to delete a Google Review

More tips to start collecting Google reviews today

We tried to be as comprehensive as possible when writing this guide, but unfortunately, we just couldn’t fit every strategy for collecting and managing Google reviews into this limited space. If you’re looking for more tips and tricks, download our No-Nonsense Guide to Collecting Reviews. It includes 5 additional foolproof tips to collect more reviews from your customers.

DOWNLOAD NOW

Google Reviews Tips

Google Reviews Tips

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