Connect with your customers using Facebook Business Manager

Danny Rodriguez

10 min read Last Updated Oct 12, 2022

Professional using Facebook Business Manager

With nearly three billion active users, it’s no surprise why businesses are using Facebook to advertise their products and services. However, previous Facebook business tools worked independently from each other which made them hard to maintain. Facebook Business Manager was created to help page owners manage all their marketing tools in one place, giving them more time to focus on growing and developing their business.

What is Facebook Business Manager?

Facebook Business Manager (now known as Meta Business Suite) is an all-in-one platform that securely manages all of your Facebook business communication and assets, such as:

  • Company pages
  • Ad accounts
  • Ratings and reviews
  • Business inbox

Why use Facebook Business Manager?

Business Manager can act as a central hub for all of your Facebook business resources. This makes it easy to monitor activity and create detailed reports measuring things like customer engagement and ad performance. With Business Manager, you can also grant access to third-party partners (vendors, agencies, etc.) while still maintaining ownership of the account.

If there are several people on your team, each person can have their own Business Manager account and work independently from clients or coworkers. Unlike a shared login, separate accounts can help avoid overlap and prevent security breaches. You can also link your Facebook Business Manager account to your Instagram Business account. 

Additionally with Business Manager, you can keep your personal profiles separate from your business page. Keeping business activity separate from your personal accounts helps make sure posts don’t end up in the wrong place. Plus, other people with access to your Business Manager account won’t have any access to your personal information. As it stands, they can only see your name, work email, business pages, and ad accounts.

What are some benefits of Business Manager?

We already told you Business Manager can serve as a hub for all your business assets. This makes reporting more accurate, helping to optimize ad campaigns. Analytics can be a game-changer for data-driven businesses, but Facebook Business Manager’s benefits go beyond just monitoring and reporting. They also include:   

  • Various permission levels so users have access to what they need
  • Customizable audience settings for targeted advertising
  • Simple management of multiple pages and ad accounts
  • Access to analytics for each account
  • Ability to create block lists
  • Simple payment and billing management

Advertising and PR agencies can use Business Manager to send requests to clients asking for access to their pages and ad accounts. Once this permission is granted, the agency can become an analyst or advertiser on behalf of the client.

Easy communication with Business Manager

Another benefit of Business Manager are its communication tools. Being able to talk with your customers to help answer questions, provide updates on promotions, or just show your appreciation is vital to customer relationships. With the “Ratings and Reviews” and “Business Inbox” features, Business Manager allows you to take full advantage of omnichannel communication.

Customer reviews

Reviews are a good way for people to better understand products and services because they come from actual customers. It’s important that your team frequently checks and responds to reviews so customers can see that their opinion matters. Business Manager makes it simple to manage your reviews by including this feature alongside your other Facebook business assets. To access your customer reviews head to “More Tools” and select “Ratings and Reviews.” For a complete understanding of Facebook reviews, check out our post.

Business inbox

Another helpful Business Manager communication tool is their business inbox. The inbox has the ability to combine both your Facebook and Instagram communication into one location. This is important because customers want the freedom to contact businesses on their terms. This capability ensures that you don’t miss another message and can answer questions in a timely manner. You can find the business inbox on the left side panel under “Main Menu > Inbox.” To learn more about Facebook communication, take a look at our Facebook Messanger Marketing article.

Creating a Facebook Business Manager account

If you’re new to Facebook Business Manager, you’ll need to create an account and provide some baseline information to get started. But before that, it’s important you decide who you want as primary admins on the account.

Step 1: Choosing your primary admins

Make sure you choose your primary admin carefully because this person will be responsible for inviting and granting access privileges to other team members. The primary admin will also have control over payment methods and billing information. 

It’s recommended to have more than one primary admin on your Business Manager account. That way, you’ll avoid being locked out from the account if there’s a security breach, an employee leaves your company, or something else unexpected happens. 

Organizational hierarchy differs from business to business. That means the role of primary admin will depend on your specific situation. For example in an enterprise setting, the Chief Marketing Officer or Social Media Manager could be your primary admin. For smaller businesses, it could be the owner or CEO.

Step 2: Create your account

After choosing your primary admin, it’s time to create your Business Manager account. 

  1. Head over to the Business Manager home page and click “Create Account.”

2. You’ll then be asked to provide some information about your business, including your name, user name, and email. After the initial setup is complete, you’ll have the opportunity to add even more details about your business. On the left panel, click “Settings > Business Account Info > Go to Business Settings.”

Facebook Business Manager Business Account window

3. Next, you’ll need to verify your account via email using the email address you provided. If you haven’t received the verification email within a few minutes, check your spam folder. After you’ve verified your account, your primary admins will have full access to the Facebook Business Manager platform.

Step 3: Connect your Facebook business assets

Once you’ve successfully created your account, you can start connecting all your business assets. The most common assets include your business pages, ad accounts, and people.

Pages

You’ll want to add your Facebook business page to the account first. To make things easy, we’ll assume you already have an active business page – but if you don’t, check out our post on how to create a Facebook business page.

1. On the left side panel, click “Settings > Business Assets.” Next, click the “Pages” tab located across the top and then the “Add Pages” button.

Facebook Business Manager adding Pages window

2. Type in your Facebook business page name in the text box. Once you’ve located your business’s page, select it and click “Next.” If you’re an admin of the page, your request will be approved automatically.

Facebook Business Manager Claim Page window

3. If you have several business pages, repeat steps #1 and #2 until you’ve added them all to your Business Manager account.

Ad Accounts

After connecting your business page(s), you’ll also want to add any ad accounts linked to your business. The initial steps are very similar to how you add a business page.

1. On the left side panel, click “Settings > Business Assets.” On the right side of the screen, click the blue button labeled “Add assets.” Under the “Advertising” category in the next window, select “Ad account.”

Facebook Business Manager Add Business Account window

2. You’ll have three options to choose from:

  • Create a new ad account This option is for businesses that don’t have an existing ad account.
  • Claim an existing ad account – Choose this option if you already have an ad account you’d like to import into your Business Manager.
  • Request to share an ad account – This option is primarily used by agencies looking to manage a client’s account.

If you need help claiming or requesting an ad account, check out the Business Manager help center for more information.

Facebook Business Manager Create Ad account window

3. After selecting the “Create a new ad account” option, you’ll be asked to add your account details.

Facebook Business Manager additional Create Ad account window

4. Once you’ve added the required information, click “Next.” You’ll be asked to confirm you want to continue adding the new ad account. If everything looks correct, click the “Create ad account” button.

Facebook Business Manager Create Ad account confirmation window

Keep in mind that in order to run ad campaigns, you’ll need access to at least one business page.

People

After creating your business page and ad account, you’ll want to make sure your employees can access your assets if they need to.

1. To add users, head back to the left panel and click “Settings > People.” On the right side of the screen, click the gray button labeled “Add people.”

2. In the next window, enter the email address of the person you’d like to give access to. As a default, “Employee access” is initially assigned to each person. If you want to give someone “Admin access”, you’ll need to manually toggle from the “Off” setting to “On.” Once you’ve made your selection, click “Next.” Repeat these steps if you’d like to give multiple people access to your account.

Facebook Business Manager Invite People window

3. In the next window, you’ll be able to further define someone’s access privileges specific to each business asset. It’s important to make sure each person has the appropriate access. That way, they’ll be able to do their work effectively while making sure the account is still secure. If an employee’s role changes, as they often do, admins will be able to easily change access later.

Facebook Business Manager Access to Business window

How to create your first ad campaign

After you’ve created your Facebook Business Manager account and added your business assets, you can move on to the next step: creating your first ad campaign.

1. On the Business Manager homepage, select the “Ads” option on the left panel. On the Ads page, click the “Create Ad” button in the upper right corner.

2. When choosing a goal, think about what you’re trying to achieve with your campaign. For example, if you’re interested in raising brand awareness, you might select the “Promoting your Page” goal. If you’d like to increase traffic to your website, you’d likely choose the “Get more website visitors” option.

Facebook Business Manager Choose a Goal window

3. After you choose a goal, you’ll be able to:

  • Design the post
  • Adjust demographics for your ideal audience
  • Apply your URL and a Call To Action button
  • Select your flight dates
  • Set the daily budget
  • Select payment method

4. After adding this information, you’ll have the option to publish the ad immediately or schedule it for a later date.

Frequently Asked Questions

Is there a Facebook Business Manager app?

Yes, you can find the Meta Business Suite app in the App Store or Google Play. Once you’ve downloaded the app, you’ll have access to a general overview of your account. You’ll also be able to post on your page and reply to comments.

Can I connect Facebook Business Manager to my business’s other social media accounts?

Yes. When you’re adding assets to your business account under the “Social” section, you’ll have the option to link an Instagram and/or WhatsApp business account.

Stay connected with Birdeye Messaging

Facebook Business Manager can certainly help streamline activities like ad campaigns, business page management, and customer communication. But in order to remain relevant, most businesses depend on multiple channels of communication which is often difficult to stay on top of. 
With Birdeye Messaging, we make it easy for you to connect with your customers on the channel of their choice and from the convenience of a single inbox. Watch our demo and see how Birdeye Messaging can help you improve the customer experience for continued success.

How to improve your local SEO with business listings

Originally published Jul 19, 2022 6:47 AM, updated Oct 12, 2022